Sell and renew memberships, check members in at the door in a second, and know every morning who to call, who owes and who has stopped coming.
SageBizet is free, browser-based gym management software that runs memberships, renewals and freezes, checks members in by number, card or name, tracks payments and what is owed, schedules classes and personal training, lists who to follow up today, and runs the front-desk shop.
Who is paid up, who expires this week and who froze for a trip lives in a register or a spreadsheet, and the desk finds out a member has lapsed only when someone thinks to check.
Looking members up by hand at six in the evening builds a queue, and expired members walk in because nobody had time to look.
Part payments and “I’ll pay next week” add up, and without a list of what is owed and since when, it quietly never gets collected.
People stop coming weeks before they stop paying. Without visit history, the first sign is a membership that isn’t renewed.
06:00
Open the drawer with the float. The dashboard shows who is in, renewals due this week, overdue payments and the follow-ups waiting for today.
06:30
Members scan their card or give their number and are in with one key press. Someone whose plan ended is stopped with the reason and renewed and checked in on the spot.
09:00
The follow-up list has the morning’s calls written: three memberships ending, two payments overdue, a trial that didn’t come back. Each message goes out by WhatsApp or SMS in a tap.
12:00
Trainers see their booked sessions; completing one counts it off the client’s package. Members booked into the lunchtime class are marked as attending when they check in.
17:30
The floor count shows how full the gym is against capacity, while shakes, water and supplements go through the till and onto the member’s profile.
21:00
Count the drawer: membership cash is already in it. Insights shows income from memberships, training and the shop, attendance by hour and how many new members are staying.
Memberships, day passes, drinks and supplements are all recorded as sales by payment method, so the drawer, receipts and reports cover everything.
Members are customers: shop purchases and tabs sit on the same profile as their membership, visits and payments.
Rooms, courts and equipment can still be booked as resources alongside the gym’s own class timetable and personal training.
Front-desk stock goes down as it sells, with low-stock flags and reorder suggestions.
Takings by hour and weekday, by payment method and by staff member, next to the gym’s own membership and attendance reports.
Rent, equipment and utilities recorded as expenses show the net profit for each day and period.
When a business signs up as a gym, SageBizet switches on a set of gym pages: members, memberships, check-in, payments due, follow-ups, leads, classes and personal training, with a gym dashboard and reports. The till, cash drawer, stock and team work as they do for every business.
| Need | Fit | How |
|---|---|---|
| Memberships and renewals | Yes | Plans by month, quarter, year or week, visit packs and day passes; renewals start after the current one ends |
| Freezes, extensions and plan changes | Yes | Freeze days move the end date; upgrades credit the unused part; every change is kept in the history |
| Check-in at the door | Yes | A phone pass, member number, card scan, name or phone, with the reason when entry is refused, plus a self check-in kiosk |
| Members checking their own plan | Yes | Linked members see days left, visits, dues and classes in their SageBizet account, and book classes themselves |
| Payments, part payments and dues | Yes | Each payment is a sale with a receipt; what is owed and overdue is listed per member |
| Reminders and follow-ups | Yes | A daily list with the message written; sent by WhatsApp, SMS or a call from staff phones |
| Classes and personal training | Yes | A weekly timetable with bookings and waitlists; training packages counted down session by session |
| Automatic card billing | No | Payments are recorded, not processed; rolling plans issue the next invoice but nothing is charged automatically |
| Several branches | Not yet | One location today |
The check-in screen is built for a queue. The cursor stays in the search box; a card scan or a member number followed by Enter checks the member in. A member whose plan has ended, is frozen, has used their visits or is outside their plan’s hours is stopped with that reason, and the desk can renew, sell a day pass or let them in anyway with a logged reason.
SageBizet lists members who may be drifting away with the reason in plain words, such as no visit in 18 days from someone who used to come three times a week, or a plan ending soon with visits falling. It is a list of signals from visits, dates and payments, not a prediction.
Free during early access: POS, inventory, booking, an online store and reports included. No credit card, no per-user fees, set up in minutes in your browser.