Every litre from the tank to the nozzle to the drawer, shift by shift, with the shop on the same sale.
SageBizet is free, browser-based fuel station software that sells fuel by amount or litres at each nozzle, reconciles every attendant’s shift from opening and closing meter readings, checks tank dips against book stock, charges fleet fills to customer accounts by plate and runs the station’s shop on the same till.
The pump says more litres went out than the attendant rang up, and the shortfall is argued about at the end of the shift.
The dip says one figure, the sales say another, and a delivery that came in short is only noticed weeks later.
Company drivers fill up on account, and the monthly bill is pieced together from slips with half the plates missing.
The price changes overnight, some sales go through at the old price, and nobody can say when the change was made or by whom.
06:00
An attendant opens a shift for their pumps with the opening meter readings. A pump can’t be on two open shifts at once.
06:15
Tap the nozzle and type the amount or the litres; the other follows from the price. Add a drink or oil from the shop to the same sale and take cash, card, mobile money or a fleet account.
09:00
The driver gives the plate; the fill is checked against the vehicle’s limit per fill and charged to the company’s account, with the driver and odometer on its statement.
11:00
Dip the tank before and after and record the supplier, reference and cost. The delivery is checked against the dips, and the grade’s cost follows it.
14:00
Type the closing meters and test litres. Litres metered but not rung up count as cash owed, and the money expected by payment method is checked against what was handed in.
22:00
Litres and money by fuel, shift differences, flagged shifts and dips, low tanks and any shift still open.
The forecourt sells fuel by amount or litres with shop items on the same sale, and keeps taking cash, card and mobile money sales without a connection.
Fleet fills are charged to the customer’s tab by plate, with a printable statement of each fill, driver and odometer, fuel use per vehicle, payments and balances.
The shop has the shop tools — products, barcodes, receiving and counts — while each tank keeps its own book stock from sales, dips and deliveries.
Litres and money per day and grade, average price, cost and margin, shifts, each attendant’s short and over, and tank losses from dips.
A Pump attendant role is created at setup, and each shift is kept under the attendant who opened it.
Add each fuel grade with its price per litre or gallon to three decimal places, in your own currency; each tank with its capacity, reorder level and what is in it; and each pump with its nozzles, each drawing from a tank of its own grade, with their meter readings. Set the cash and dip tolerances and the quick amounts the forecourt offers. Old fixed-price fuel items on the till can be put away.
Tap a nozzle, then type the amount or the litres; the other follows from the price, and an amount is always charged exactly. Shop items go on the same sale, with one fuel per sale. Each sale takes its litres off the tank’s book stock, and a void puts them back. If the connection drops, the forecourt keeps the last prices and pumps on the device; cash, card and mobile money sales are saved and sent when it returns, never twice. Fleet fills on account need the connection.
An attendant opens a shift for some pumps or the whole forecourt with the opening meters; a pump can’t be on two open shifts. At close they type the closing meters and the test litres.
| From | What it shows |
|---|---|
| Litres metered but not rung up | Cash owed, at the grade’s price |
| The shift’s sales by payment method | The money expected from the attendant |
| Money handed in | The difference, flagged when it is over the cash tolerance |
A dip is compared with the book stock and the difference is flagged when it is over the dip tolerance; the book can be set to the dip. A tanker delivery records the supplier, reference and cost, and is checked against dips before and after. A tank shows as low at its reorder level, or when it has under two days left at the last week’s pace. A new price applies from now on and goes in a price history with who changed it and why, and the margin per litre comes from the last delivery cost.
A price board page for a screen at the station shows fuel names and prices only, refreshes every minute and is public once setup is done. It can be switched off on the Prices page; the board inside the app keeps working.
Free during early access: POS, inventory, booking, an online store and reports included. No credit card, no per-user fees, set up in minutes in your browser.
