Every medicine, batch and prescription in one place, so the counter knows what can be sold, to whom, and what expires next.
SageBizet is free, browser-based pharmacy software that keeps each medicine by generic name, strength and form, records prescriptions and dispenses them through the till, sells from the earliest-expiring batch first, prints dispensing labels and keeps a controlled drugs register that writes itself from sales.
Boxes past their date turn up at the back of the shelf during a count, long after they could have gone back to the supplier.
A repeat prescription comes back and nobody can say how much was given last time, or whether anything is still owed to the patient.
The paper register says one figure, the shelf says another, and finding the missing entry means reading back through weeks of handwriting.
The patient asks for the same medicine from another maker, and the counter has to search the shelves for one with the same generic and strength.
08:00
Open the cash drawer and record the morning fridge reading. The Today screen shows prescriptions still owed, refills due, stock close to expiry and any fridge out of range.
09:15
Type it in from the paper: patient, prescriber, date and each medicine with its quantity and directions. With prescriptions required, a prescription-only medicine can only be sold against a recorded prescription.
09:20
Dispense from the prescription page; stock comes from the earliest-expiring batch. Print the label with the directions, warnings, storage and the pharmacist’s name and licence.
11:00
The substitutes list shows medicines with the same generic, strength and form, cheapest first, with stock and expiry. Give part now and the rest later; what is still owed stays on the prescription.
14:00
Receive it with each batch and its expiry date. A controlled medicine received through purchasing is offered to write into the register.
17:00
The refills list shows repeat prescriptions with fills left and customers who buy the same medicine at a regular gap, each with a WhatsApp message ready to send from the pharmacy’s phone.
20:00
See prescriptions given and still owed, each controlled medicine moved against stock, expired stock still on hand and the day’s fridge readings.
Dispensing is a sale through the till: price, tax by product, the drawer and stock from the earliest-expiring batch, paid by cash, card, mobile money or on the patient’s account.
Medicines are kept by batch and expiry date, in boxes and singles, with receiving, counts, returns, waste and transfers.
Each patient is a customer with their medicine history, prescriptions and notes, and a sale can go on their account.
Licensed pharmacist and Pharmacy assistant roles are ready, and only someone with the pharmacist’s permission can sell a controlled medicine.
See takings, best sellers and profit by item, with expired and soon-to-expire stock valued at cost on the home screen.
Each medicine has its brand or name, generic name, strength and form, whether it is prescription only or controlled, how it is stored (room, cool or fridge), the maker, and its usual directions and warnings. A box can have its own size, barcode and price, and stock is kept with its batch and expiry date. A starter list of common medicines, with names, strengths and forms from the WHO essential medicines list, can be ticked to add; it has no prices or doses. A whole list can also be imported from a CSV file, checked before anything is saved.
A prescription records the patient (saved as a customer), the prescriber and their licence, the hospital or clinic, the date, the number on the paper, up to 12 repeats and each medicine with its quantity and directions. Dispense all of it, or part now and the rest later; what is still owed is shown, and each repeat is another fill. A line can be given as a substitute, and voiding the sale rolls the prescription back. A patient’s allergies have their own field and show on the pharmacy’s patient page, the prescription and the prescription form.
| Medicine | At the till |
|---|---|
| Over the counter | Sold like any shop item, from the earliest-expiring batch |
| Prescription only, prescriptions required | Refused unless the sale is linked to a recorded prescription that has it and is not cancelled or used up |
| Prescription only, “warn only” | Allowed |
| Controlled | Sold only by someone with the pharmacist’s permission, and written in the register |
Every unit of a controlled medicine in and out is in the register with the running balance. Sales, returns and voids write themselves; received, returned, destroyed (with a note and a witness) and corrections are written by hand, optionally moving stock. Nothing is edited: a mistake is corrected by a new entry. Each medicine’s register balance is shown beside the stock on hand, and the day close lists every controlled medicine moved that day.
The expiry screen lists batches past their date and those within 30, 60 or 90 days, valued at cost. Hold a batch off sale, write it off (a controlled medicine’s goes in the register as destroyed), or print a return-to-supplier sheet by supplier. Dispensing labels print from the browser on 62 × 40, 57 × 32 or 102 × 51 mm rolls or on A4 and Letter sheets, with the pharmacy, patient, medicine, quantity, directions, warnings, storage, prescriber, pharmacist and licence. Fridges have a safe range; a reading out of range needs a note, and out-of-range or overdue readings show on the home screen.
A pharmacy also has the shop tools underneath: tax by product, purchase orders and receiving, counts, returns, waste and transfers. Lanes, the cash office, weighed goods and shelf filling are left out of its menu.
Free during early access: POS, inventory, booking, an online store and reports included. No credit card, no per-user fees, set up in minutes in your browser.
